Irrespective of whether you wish to work in banking, law, education, manufacturing or public services; if you are looking to take up an entry level administrative assistant positions it is time you start anticipating a transformation with regards to what you do and how you do it.
The Future of Administrative Assistant Jobs
One of the first things that one needs to anticipate is the fact that jobs will be harder to come by and a lot more competitive. Studies conducted by the International Association of Administrative Professionals (IAAP) as well as the Bureau of Labor Statistics suggest that the growth of jobs for administrative assistants and general office support staff will be slower than the national average. However, there is a predicted growth in demand for individuals who are properly credentialed to work as legal secretaries or medical office assistants.
The growth of the internet; automation; computerization of phone and message systems along with restructuring of organizations are often the reasons cited for this shift. These shifts in business operations have resulted in a growing number of executives and managers choosing to take care of their own correspondence and other administrative duties.
The Changing Role of Administrative Assistants
A growing number of administrative assistant jobs in Chicago now demand that the candidates come with the ability of supporting not one executive or manager but an entire department. Those applying for Chicago jobs in this discipline are expected to come with significant ability to multi task and make use of the increasingly sophisticated technology. While there will still be a need to manage significant administrative duties for the senior management, jobs such as conference planning, tactful phone and interpersonal diplomacy as well as project organization will not fall under the job description of an administrative assistant.
Roles and Responsibilities of an Administrative Assistant
As an individual applying for city of Chicago Jobs as an Administrative assistant, you should be skilled and familiarized with the following roles and responsibilities –
• Appointment Coordination
• Manager Support
• Managing Office Technology
• Meeting Preparation and Coordination
• Office Communication
• Office Organization
• Problem solving
• Management of Professional Behavior and Image
• Comprehensive Professional Development
• Supporting more than one manager
• Task and Project Management
• Time Management
Performing as an administrative assistant is often a two way street. One needs to communicate and develop the ability to perform in a team so that you can pursue your job successfully. Your job may also include, but may not be limited to coordinating calendars of multiple managers, prioritizing correspondence, making travel arrangements, hosting visitors among many other roles and responsibilities.
Furthermore, a good administrative assistant recognizes that if they do not manage the office technology, the technology will manage you. It is the job of the admin assistant to work closely with the IT department and make sure that every piece of technology within the office runs efficiently.
As one of the most holistic position holders in any establishment, a day in the life of an administrative assistant can never be a dull one!